// Probity and Procurement

// Probity and Procurement
// Probity and Procurement 2016-10-21T11:14:58+00:00

“Integrity is essential in any procurement or transaction process. Blue Zoo has a team of procurement and probity specialists who provide objective and independent advisory and assurance services.”

Blue Zoo understands that probity does not drive a procurement or transaction process. Instead, we ensure that probity is an inherent characteristic of the process. Our experience and knowledge enables us to understand the risks that may jeopardise the integrity, honesty and compliance of a process and provide timely, objective and commercially practical advice.

Our Probity and Procurement Services

Probity Advisory

Probity is the evidence of ethical behavior in a particular process. There are a number of generally accepted probity principles which serve to maintain the integrity of the process:

  • „„Accountability
  • „„Transparency
  • „„Confidentiality
  • „„Managing Conflicts of Interest

Integrity is essential in any procurement or transaction process. Blue Zoo has a team of probity specialists who provide objective and independent probity advisory and assurance services.

Our Methodology

The following is a high-level outline of our methodology and touch-points at key process stages. (click to enlarge)

Procurement

Supporting our probity focus, Blue Zoo has extensive experience in the public sector procurement environment, providing a range of specialised consultancy services in procurement and contract management

We provide value adding procurement support and advisory to clients, from requirements analysis and business cases through to final award of contract. We provide process facilitation support as well as guidance for effective procurement outcomes. We work with key stakeholders to develop and implement a structured approach to procurement, including:

  • Development of requirements documents including Business Requirements, Functional and Technical Requirements, Detailed System Specifications, and Future State Roadmaps.
  • Development of key documents including the Business Case, Procurement Plan, Risk Assessments, Probity Plan, Evaluation Plan and the Contract Management Plan.
  • Facilitate the conduct of tender evaluation meetings, referee and financial capability checks.
  • Write Tender Evaluation Reports prepare the documentation for submission to approving authorities.
  • Prepare staff for and participate in the negotiation process.

How do I know if I’m doing something wrong and what can I do about it?

Probity

The 6 Ps

Below is a list of questions you can ask yourself to help you identify any potential conflicts:

Do I have personal or private interests that may conflict, or be perceived to conflict with my public duty?
Could there be benefits for me now, or in the future, that could cast doubt on my objectivity?
Remember, perception is important. How will my involvement in the decision/action be viewed by others?
Does my involvement in the decision appear fair and reasonable in all the circumstances?
What are the consequences if I ignore a conflict of interest? What if my involvement was questioned publicly?
Have I made any promises or commitments in relation to the matter? Do I stand to gain or lose from the proposed action/ decision?
Source: WA Department of Finance

The 6 Rs

These are some suggested methods for members to consider managing declared conflicts:

Recording the disclosure of a conflict of interest in a register is an important first step, however this does not necessarily resolve the conflict. Assess the situation and consider the following:
It may be appropriate to restrict your involvement in the matter, for example, refrain from taking part in debate about a specific issue, abstain from voting on decisions, and/or restrict access to information relating to the conflict of interest. If this situation occurs frequently, and an ongoing conflict of interest is likely, other options may need to be considered.
If it is not practical to restrict your involvement, an independent third party may need to be engaged to participate in, oversee, or review the integrity of the decision-making process.
Removal from involvement in the matter altogether is the best option when ad hoc or recruitment strategies are not feasible, or appropriate.
Relinquishing the personal or private interests may be a valid strategy for ensuring there is no conflict with your public duty. This may be the relinquishment of shares, or membership of a club or association.
Resignation may be an option if the conflict of interest cannot be resolved in any other way, particularly where conflicting private interests cannot be relinquished.